The 1st Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics and the 9th International Joint Conference on Natural Language Processing

The Asia-Pacific Chapter of the Association for Computational Linguistics (AACL) hereby invites proposals to host the conference in the Asia-Pacific region in November or December of 2020. At this time, we seek preliminary draft proposals from prospective bidders in the Asia-Pacific region. Promising bidders will be asked to provide additional information for the final selection.

The AACL/IJCNLP 2020 Coordinating Committee will select the General Chair and the Program Committee Co-Chairs for the conference. Draft proposals should identify a Local Arrangements Chair, who will work with the General Chair and the Coordinating Committee to develop a detailed plan and budget.

To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer and/or to the ACL Office (Priscilla Rasmussen). Handy bid guidelines, including expense and task list templates and additional useful links are provided at: [1]. The template for local expenses is available here:… [2].

Bid Highlights: Draft proposals include information on the following:

  • Location (accessibility; conference venue, e.g., convention center, hotel or university; accommodation; dining options)

  • Proposed dates. Religious and local national holidays should be avoided, as much as possible.

  • Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; describing any experience the team has had in organizing previous conferences and the number of participants at those conferences)

  • Local Computational Linguistics community

  • Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)

  • High-speed, all-ports-open, easy-to-use internet access

  • Audiovisual equipment

  • Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing for participants at the banquet)

  • Local sponsorships

  • Local expenses estimates spreadsheet (using template provided, link above)

Evaluation: Proposals will be evaluated according to the following criteria (unordered):

  • Experience of local arrangements team

  • Local CL community support

  • Local government and industry support

  • Accessibility and attractiveness of proposed site

  • Suitability of proposed dates

  • Adequacy of conference and exhibit facilities for the anticipated number of registrants

  • Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities

  • Adequacy of expense projections

  • Geographical balance with regard to ACL, AACL, IJCNLP and COLING meetings in the Asia-Pacific region in the decade prior to 2020 (2008 Hyderabad, India; 2009 Singapore; 2011 Chiang Mai, Thailand; 2012 Jeju, Korea and Mumbai, India; 2013 Nagoya, Japan; 2015 Beijing, China; 2016 Osaka, Japan; 2017 Taipei, ROC; 2018 Melbourne, Australia; 2019 Hong Kong, China)

Important Dates:

  • October, 2018: Final call for bids

  • December 20, 2018: Notify intention to submit proposal

  • January 22, 2019: Draft proposals due

  • Through February 26, 2019: Feedback to bidders

  • March 26, 2019: Final bids due

  • April 30, 2019: Bid selected

The selected location for AACL/IJCNLP 2020 will be announced at ACL 2019. Please send notifications and draft proposals to: [3].

Haifeng Wang Chair of AACL/IJCNLP 2020 Coordinating Committee Senior Vice President, Baidu

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